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Fair processing notice for recording devices

The intention of this Fair Processing Notice is to inform the public of the purpose for which Marie Stopes International (MSI) uses Closed Circuit Television (CCTV) and mobile image and audio recording devices, referred to collectively as 'Recording Devices'.

MSI operates its Recording Devices in accordance with the Data Protection Act 1998 and the CCTV Code of Practice of the Information Commissioner’s Office.

Who is the Data Controller of the recordings?

MSI is the Data Controller for all recordings made by Recording Devices.

What is the purpose of using Recording Devices?

Recording Devices are used in connection with MSI’s operations for the purposes of crime prevention and to safeguard the health and safety of its staff, clients and members of the public. Recording Devices may also be used to investigate accidents and incidents of harassment, abuse and intimidation which may give rise to criminal prosecution or civil victims.

What are the benefits of using Recording Devices?

  • Assist in providing an accurate and detailed account of incidents
  • Assist with prosecution of offenders
  • Act as a deterrent in cases of potential anti-social and unlawful behavior including harassment, abuse and intimidation

What will be done with recordings?

Recordings will be used to provide evidence and a detailed record of an incident. Where an incident is believed to be unlawful, recordings will be passed to the police.

How long are recordings kept for?

Recordings will be kept for minimum of 2 days and a maximum of 31 days (depending upon the capacity of the Recordings Devices), at which point the recordings will be deleted if they have no evidential value. Recordings that are considered or become evidential will be retained for a suitable period as determined by MSI or as directed by the police.

Can I request to see a copy of the recordings of me that MSI holds?

Yes. A request for information (Subject Access Request) should be made in writing and sent to:

Information Governance Officer
Marie Stopes International
1 Conway Street
London
W1T 6LP

Further details on how to make a request can be found at: http://ico.org.uk/for_the_public/personal_information

Other information

MSI uses a variety of methods in addition to Recording Devices to prevent incidents of harassment, abuse and intimidation. Other methods include escorting clients to and from clinics where necessary and taking personal witness statements to assist with prosecutions. MSI will exercise discretion in deciding which methods are most suitable for obtaining information and will refer to Article 8 of the Human Rights Act 1998 in considering the privacy of members of the public.